Admin Personnel

PROGRESSHENG Holdings Pte Ltd| Date Posted: 18-Sep-2020
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Job Nature:
Permanent
Position Level:
Entry Level, Experienced
Qualification:
ITE/ NITEC/ Higher NITEC, Diploma

Job Description

  • Monday to Friday 9.30 – 6pm.
  • Saturdays maybe required depending on client’s schedules, but will be seldom.
  • Sunday off

Admin Role:

  • Handle office admin works, ensure monthly office admin works are current (eg reminders for bills payments, paper works & invoices recordings. Proper folders for individual correspondences)
  • For payments take inputs from Superior.
  • Prepare Payroll, Payment vouchers to suppliers and contractors, organizing and book keeping of such paperworks
  • Phone calls, email replies to customers queries, SMSes and follow ups on enquiry
  • Typing & Sending & Follow-up of Quotations, invoices and payments
  • Coordinate between Customer & Installer regarding installation date and time.
  • Arrange for Site visits for sales team member, reminder and assistant to sales team member. Maintain good customer relationship. Mailing of festive greeting cards to customers
  • Maintain petty cash, staff salaries + Commissions, Claims
  • Maintain Accounts receivables & Payables
  • Check accounts with bank statements and receipts every week.
  • Prepare cheque payments for supplier.

For Filing:

  • Invoices to be filed to Invoice date and NOT to payment date.
  • Invoices to indicate Payment date, Amount & Cheque detail.
  • Invoices should be placed in front of folder first, and only filed into individual pockets when payment is made & details written.

MUST HAVE

  • Basic excel and powerpoint usage ability
  • Can use email
  • Able to converse and communicate well in English and Applicant’s Mother Tongue

GOOD TO HAVE

  • The basic knowledge for Adobe Illustrator
  • Have the confidence to correspond to Clients
Company Overview
PROGRESSHENG Holdings Pte Ltd