Admin Executive / Secretary *PHARMA MNC*

Recruit Express Pte Ltd| Date Posted: 19-Aug-2019
EA Licence No: 99C4599|EA Personal Registration No: R1875289
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Job Nature:
Position Level:
Job Category:
Bachelor's / Honours

Job Description

Job Scope:

  • Travel arrangement for Senior Director, CSA
  • Expense Claim Report for Senior Director, CSA
  • Coordinate meeting logistics for Global Management Team if needed, adhoc
  • Meeting arrangement and taking of minutes for the South Asia Management Team Meetings
  • Meeting Event management for HR, QA & Compliance Department and the cluster when needed
  • Inventory and procurement of stationery and pantry items
  • Liaison with the Office Building and Carpark Management
  • Invoices verification and expresso approval
  • Responsible for coordination in meetings for CSA office
  • Negotiation with vendors
  • Support the HR activities of Cluster South Asia Office
  • Be an expert in relations to travel management system and
  • These activities can include, Health & Wellness program, HR projects launches logistic support
  • Responsible as requistioner for HR & Compliance department
  • Track and perform creation of vendors
  • Ensure vendor payments are accurate and processed timely
  • Work closely with Finance where required for budgetary purposes in relations to Office admin
  • Responsible for consolidating and submission of monthly HR analytics reports (attrition, headcount, leavers analysis etc)
  • Assist HR & Compliance department in activities execution logistics (HR Forum, Compliance Day, Health & Wellness program etc) and rallying for participation.
  • Any other adhoc duties as assigned by manager


  • Min Degree in Business Management or any related fields
  • Prior experience in business support / project support would be an advantage
  • Able to commit immediately or on short notice period

Interested candidates can write in to Ann at anngoh@

Ann Goh Xin Ting
E.A License: 99C4599

Company Overview
Recruit Express Pte Ltd