Admin Executive

Diamond Aviation Pte Ltd| Date Posted: 15-Jul-2019
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Job Nature:
Position Level:
Entry Level, Experienced
'N' Levels / 'O' Levels, 'A' Levels, Diploma

Job Description

Administrative functions for organization



  • Upkeep, filing of office documents (soft and hard copies) in a proper and systematic manner.
  • Monitor contract(s) execution and expiration.
  • Monitor Government Grants and External Forms.
  • Sort, Input and Update Monthly Business Expenses.
  • Liaison with subcontractors (Fulfillment), Banks (Yearly reviews, Loans etc), Trade Insurance Brokers etc.
  • Manage and Replenish office supplies.
  • Prepare and monitor Purchase Orders (POs) and Vendor invoices.
  • Timely reports of Aged Payables, Aged Receivables.
  • Large Asset (Engines, Landing Gears, APUs etc.) documentation management.
  • Assist in the preparation of regularly scheduled reports; mileage, traveling expenses etc.
  • Data entry into databases; Filemaker, Deskera and PLM.
  • Prepare documentation, monitor freight and shipping.
  • Scanning documents and manuals; Jobs in/Jobs out
  • Formatting of manuals and documentations
  • Familiarity with Aerospace Technical and Documentation procedures. (Training will be provided).
  • Perform other related duties as required.



  • Meticulous/ careful
  • Good memory
  • Independent
  • Communication Skills
  • Able to communicate (read and write) in English well
  • Proficiency in Microsoft and ERP system.
  • Proficiency in one other language and Mathematics
  • Able to adapt to fast-paced environment
  • Systemic Thinking
  • Hardworking



  • Basic ‘O’, ‘A’ Levels or Diploma.
  • Training will be provided.


Job Location: 47E, Tuas South Ave 1 637243

Job Shift: Full Time

Relocation Provided: No

Travel Required: No

Company Overview
Diamond Aviation Pte Ltd