Avanta Global

Admin Executive (Exam Dept.)

Avanta Global| Date Posted: 16-Jan-2021
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Job Nature:
Position Level:
Entry Level, Experienced
ITE/ NITEC/ Higher NITEC, 'A' Levels, Diploma

Job Description

Job Description:

  • Be responsible for overall examination administration and management
  • Compile and prepare analysis for evaluation forms and learning outcome surveys
  • Tabulate and enter examination/assessment results and generate reports and statistics
  • Send results notification to customers based on training process and guidelines
  • Prepare certificates and/or cards for Principal’s approval
  • Prepare track list for certificates and cards for distribution
  • Be meticulous, systematic, organised and ensure proper and complete records for filing for all training and assessment files
  • Submit completed training and assessment files for review and approval
  • Monitor and review storage period for training files
  • Ensure proper handover to respective departments and relevant persons in the process flow
  • Be proactive in responding and managing clients and trainees’ such as promptly attending to email enquiries and phone calls regarding examination results, certificates and/or cards status etc
  • Adhere to company’s confidentiality policies including PDPA
  • Other ad-hoc duties as assigned by the company


Job Requirements:

  • Competent in Microsoft applications
  • Meticulous, systematic and organised
  • Excellent communication and interpersonal skills to build strong rapport with clients and the ability to relate well at all levels
  • Able to work independently without much supervision
  • Well rounded team player to build efficiency and foster a strong team environment
  • Good coordination and organisational skills
  • Possess strong work ethics and keep information confidential
  • Working hours is based on 5.5 days (44 hours) per week, which may include 1 weekend (either Saturday or Sunday) (depending on training schedule)
  • May be required to work on Public Holidays (depending on training schedule). Off-in-lieu or credit leave available for work on Public Holidays.
Company Overview
Avanta Global