Admin Executive cum Secretary(Yearly Renewable Contract)

OakTree Consulting| Date Posted: 4-Jul-2019
EA Licence No: 06C4642|EA Personal Registration No: R1102621
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Job Nature:
Position Level:
'N' Levels / 'O' Levels, ITE/ NITEC/ Higher NITEC, Diploma

Job Description

  1. Provide secretarial support to Managing Director
    • Assists in preparation of documentation and claims on behalf of the director.
  1. Travel Management
    • Assists in air ticket, accommodation and visa application arrangement for all staff and VIPs.
    • Updating of Travel Schedule and hotel rates.
    • Management of Travel Insurance and renewal.
    • Monitor closely on the status of unused ticket.
    • Monitoring and updating of travel budget.
    • Verification of travel claims.
  1. Office Facilities Management
    • Management of maintenance contract and wear and tear issue of office facilities such as office plant, franking machine, air conditioner, fire extinguisher, and EMA electrical, etc.
    • Updating of company floor plan.
  1. ISO14001
    • Responsible of ISO14001 renewal.
    • Liaison with contractor on collection of e-waste.
    • Duty as fire warden and maintenance of first aid box kit when necessary.
  1. Other Office Administration
    • Ensure Entertainment Application is in compliance with the company policy.
    • Preparation of Capital Expenses and Accrual at the end of each fiscal period.
    • Company key management.
    • Any adhoc duties from HR Manager & Management.


  • Possess minimum a Diploma in Business Administration or equivalent.
  • Possess at least 2 years of experience in administration field.
  • Experience in ISO14001 is an added advantage.
  • Able to work in a fast pace environment.
  • Proficient in Microsoft Excel.
  • Meticulous and sensitive with figures.

Please submit resumes to [Click Here to Email Your Resume] with the following details in MS Word format:

- Position applying for
- Current remuneration
- Expected remuneration
- Notice period

John Goh Meng Chye
EA License No : 06C4642
EA Reg No : R1102621


Company Overview
OakTree Consulting