Admin Cum Accounts Executive

WISMA ACME PTE LTD| Date Posted: 21-May-2019
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Job Nature:
Permanent
Position Level:
Entry Level, Experienced
Qualification:
'N' Levels / 'O' Levels, Diploma

Job Description

DAILY

  • Call customers and facilitate workers to plan the schedule a day ahead
  • Update and send the new schedule to workers in case of any changes
  • Take necessary follow-up actions for those uncompleted jobs, ensuring that is re-inserted into the schedule (both on website and in excel sheet)
  • Check and reply emails regularly
  • Email customers quotations and to request and obtain their confirmation should the quotation be approved
  • Provide assistance to the customer’s relevant queries
  • Help troubleshoot and resolve any disputes or problems faced by staff and customers
  • Daily Money Record and Collection
  • Update Customer Statement of Accounts for payment collection
  • Ensure cheques or cash coming in is banked in
  • Ensure to receive payments from customers
  • Liaise with workers and suppliers to order materials needed for projects
  • Prepare and release cheques for payments to suppliers and sub-contractors
  • Generate purchase orders from supplier invoices

 

WEEKLY

  • Check, update and order stocks
  • Update the summary content page for work orders, maintenance contracts, support order and confirmation orders issues
  • Update the unpaid invoice file
  • Update the quotation files, ensuring the follow-up actions are to be taken with any unapproved quotations to ensure maximum sales.
  • Request Statement of Accounts from suppliers for payment processing
  • Update supplier invoice file, ensuring the relevant documents are inside (PO, DO and invoice)
Company Overview
WISMA ACME PTE LTD