Admin Assistant (Risk & Compliance)

Confidential| Date Posted: 16-Nov-2019
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Job Nature:
Position Level:
Entry Level, Experienced
'N' Levels / 'O' Levels, ITE/ NITEC/ Higher NITEC, Diploma

Job Description

Job Description:

  • Go through shipping news reporting websites and send out summaries for noteworthy news
    • TradeWinds News
    • Hellenicshipping News
    • Shipandbunker
    • Lloyd's List
    • ShipShapeNews
    • Shipping Watch
  • Generate any new customer cards in navision (and filing for credit application forms)
  • Update of customer listing: 
    • previous day reviews (new accounts and credit limit update, including navision customer card)
    • incoming funds
    • new sales entries
    • update exposure for vessels that should have been delivered (based on eta)
  • Update credit tracking file and print out 'accounts to hold' list and remind traders for pressing matters (chase payment or slowdown for accounts over credit limit)
  • Send out table showing list of credit changes over the past day
  • Go through reports checklist and assist in filing of reports from other departments (for compliance purposes)
  • Perform vessel compliance check based on daily report's section on new vessels. Check:
    • if vessel / owner / operator / ship manager is under any sanction list
    • whether vessel has called at / plied through sanction risk countries: Iran / Burma / Cuba / North Korea / Syria / Congo / Belarus / Iraq over the past 30 days 
  • Send out email to inform accounts / credit depts of compliance check done (table and checklist format to be provided)
  • Perform fixture check (check that navision sales entries had been properly created for all new vessels)
  • Engage in credit reviews
  • Assist accounts in bank's compliance checks which includes:
    • identifying relationship between remitter and buyer
    • confirmation of vessel IMO number
    • confirmation of vessel next port

Job Requirements:

  • Min 1 year working experience in office
  • Able to use Microsoft Office applications (Word / Excel)
  • Good command of written / spoken English
  • Meticulous in calculations
  • Min. A Level or Diploma