Admin Assistant

NTUC Health Co-operative Ltd| Date Posted: 21-Sep-2019
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Job Nature:
Position Level:
Entry Level
Job Category:

Job Description

As an Administrative Assistant, you will provide administrative support to the Operations Team in areas such as processing invoices, collating reports, etc.
    • Perform all administrative duties assigned by Operations Department
    • Vendor management
    • Monitor schedule of contracts (preventive maintenance and license) and activate the renewal process when due.
    • Verify invoices for issue of payments
    • Assist in inventory management
      • Maintain the storage and dispensing system for goods and assets
      • Supervise the proper inventory management of centre supplies and consumables and ensure that adequate stocks are available to meet the operational requirements.
      • Oversee record, storage and issue of sponsored items
      • Support inventory module in the SAP system
    • Assist in security role
      • Man the Fire Command Centre
      • Ensure that the key facilities are functional and trigger external maintenance when needed
    • Collate reports
    • Participate and support in work process improvement and collating SOPs
    Any other duties as assigned by the Senior Manager/ Manager/ Executive and/ or Centre Director
  • Operation representative for GENH Recreation Club
  • Company Emergency Response Team (CERT) member

Technical / Professional:
§ Minimum GCE 'O' level or Certificate in Business Administration (candidates with relevant experience will be considered favorably)

§ Minimum 2 years' of experience in administrative support

§ Proficient in MS Office applications

Experience in SAP will be added advantage

General / soft skills:
§ Good communication skills (oral and written)

§ Pleasant disposition

§ Resourceful and self-motivated

§ Team player with good interpersonal and negotiating skills

§ Able to work independently and deliver under tight timeline