Admin Assistant, Division of Medicine (Central, Healthcare) - up to $3000

Recruit Express Pte Ltd| Date Posted: 12-Nov-2020
EA Licence No: 99C4599|EA Personal Registration No: R1552331
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Job Nature:
Permanent, Contract
Position Level:

Job Description

Job Description

  • Provides secretarial and administrative support in the Division of Medicine or Department office
  • Performs liaison functions to ensure smooth information flow within the division and/or with the relevant departments / external organizations; assist in planning and organising all events such as conferences, forums and other research and educational events in the Division and/or Departments.  
  •  Updating of internet and intranet pages to improve communication efficiency.
  • Planning, scheduling and co-ordinating of education activities for medical students, postgraduate doctors, residents and faculty
  • Assist in tracking faculty appointments and all other related education activities
  • Collate training hours, track of supervisor and supervisee assignment, evaluation of trainees etc in compliance with SMC and Residency policies
  • Ensure all required feedback and evaluation forms and processes are tracked and submitted on a timely manner
  • Collate Peer Review Learning participation by specialist doctors and submitting to Clinical Privileging Team, as required
  • Provide coordination and logistics support for all education conferences, courses and medical exams
  • Assist to cover the duties of other admin colleagues and perform other related duties as assigned by the supervisor.


  • min. Diploma in any discipline, preferrably from a recognised tertiary instituition
  • Possess min 2 years of relevant admin experience as a Personal Assistant/ Secretary from a healthcare instituition 
  • Excellent interpersonal, communication and organisational skills
  • Proficient in Microsoft Word, Excel and Power-point 
  • Able to work independently as well as a team

Interested candidates please send your updated resume in MS Word Format to:

[Click Here to Email Your Resume]

Subject: Admin Assistant, Division of Medicine

or call 6736 3280 and ask for Kate


EA Personnel: Kate Leau Wei Xuan (R1552331)

Company Registration No.: 99C4599

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Recruit Express Pte Ltd