Singapore Component Solutions

Admin Assistant (assist Procurement) - Contract to Perm

Singapore Component Solutions| Date Posted: 1-Aug-2019
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Job Nature:
Position Level:
Entry Level
Job Category:
'N' Levels / 'O' Levels, 'A' Levels

Job Description

Job Scope

  • Ensure all purchases are in compliance with purchasing policy
  • Set articles according to defined management policies
  • Study and analyse out of stock and anticipate out of stock risks
  • Launch international scope tenders (in the day for missing items)
  • Study and analyse suppliers’ offers in order to choose the most appropriate ones according to the priorities given by the request owner
  • Negotiate prices and delays with suppliers in case of new procurements
  • Define order forms (purchasing, various interventions, etc.) and send them to suppliers
  • Ensure order tracking, update ERP system until he//she obtains complete shipment details
  • Transmit delivery and availability information to requesters
  • Follow delivery details, follow-up ongoing orders and establish a performance scorecard by main supplier
  • Integrate anticipated needs in ERP
  • Deal and monitor with litigation, delay, quantitative, qualitative, invoices, reception
  • Analyse and monitor part shortage
  • Update purchasing data on information files
  • Prepare purchasing meetings and reports for management as often as needed (dispute summary, ongoing orders etc.).
  • Liaise with Finance department in regards to supplier invoices and payment issues
  • Handle other additional functions and ad hoc projects, whenever assigned

Job requirements:

  • Diploma in Supply Chain
  • Experience in procurement, purchasing or forecasting in an industrial environment
  • At least 1-3 years working experience in related field
  • Procurement process knowledge (stock forecast, orders, etc.)
  • Stock management knowledge
  • Excellent proficiency in computer tools and IT skills (ERP, Excel, Word)
  • Good time management and multi tasking skills
  • Familiarization with M3 is an added advantage
Company Overview
Singapore Component Solutions