Accounts and Admin Assistant

Ming Deng Metrology Services Pte Ltd | Date Posted: 22-Sep-2018
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Job Nature:
Permanent
Position Level:
Entry Level, Experienced
Qualification:
'N' Levels / 'O' Levels, ITE/ NITEC/ Higher NITEC, Diploma

Job Description

Essential Job Duties

Accounting Administration

  • Prepares and issues Invoices to Clients based on:
    • Approved / signed quotations received from (internal) Sales Team.
    • Purchase Orders from Clients
    • Completed calibration services / repairs or items completed according to Calibration Reports / as advised by Technical Team.
  • S/he is expected to: -
    • Follow closely to the invoicing cycle and liaise with respective team on the necessary documentation including the following up with Calibration Team for the completed reports where necessary.
    • Issue Invoices in a timely and accurate manner specifically on the payment terms, Clients’ name, Date of invoice, services / items fulfilled.
    • Ensure Clients received the invoices within 3 working days from Date of Invoice.
    • Assist in answering queries from Clients’ accounts representative on the invoices / outstanding accounts statements.
    • Track on Excel spreadsheet of the invoices issued with attention to date issued and payment expected. 
    • File and safe-keep all invoices and supporting document according to the accounting procedures. 
  • Perform basic accounting duties like recording accounts receivables (Invoices data) into the system.

 

Office Administration and/or Others

  • Assist in the data-entry of calibration results into the system and generate the Calibration reports for Technical team’s review.
  • Upon approval by the approved signatory from Technical Team, s/he will scan the Calibration Report into the Company’s server.
  • File the hardcopy Calibration Report with the Invoices issued for tracking and future reference purposes.
  • Assist in answering phone calls or walk-ins.

General office administration duties including the monitoring of stationery usage, groceries in pantry area, organizing Company’s staff-related activities and general housekeeping of the office environment.

 

Job Requirements

Knowledge

  • GCE “O” Level, Higher Certificate in Business or Accounting or higher.
  • Demonstrates understanding of billing cycle or basic accounting knowledge.

Skills

  • Demonstrate high attention level to numbers.
  • Great numeracy skills.
  • Able to handle software like MS Excel and MYOB.
  • Advantageous if an advance user of MS Excel with knowledge of consolidating numbers / reports accurately and quickly (Pivot Tables, etc).
  • Good communication skills.

Experience

  • 1-year experience either as Admin Assistant or in partial accounting roles.
  • Fresh graduate may be considered with a lower starting pay.

Behavior

  • Has high-level of integrity.
  • Demonstrates high-level of discretion and ability to identify and safe-keep confidential / sensitive information.

Others

  • Team-player with desire to continuously improve on processes.
Company Overview
Ming Deng Metrology Services Pte Ltd