Accounts Administrative Assistant

Wine Connection | Date Posted: 24-Jul-2018
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Job Nature:
Position Level:
Entry Level, Experienced
Job Category:
'A' Levels, Diploma, Bachelor's / Honours

Job Description

We are looking for a Accounts Administrative Assistant to assist in duties which includes ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

Job Responsibilities:

  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
  • Verify discrepancies by and resolve clients’ billing issues
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate financial statements and reports detailing accounts receivable status
  • Generating daily sales check against with RMS/Syspro.
  • Checking settlement slip (cash/NETS/credit card) against closing reports
  • Adheres to  the credit policy and instructions regarding to the cash list, credit list or back list companies
  • If all the charges are accepted, books charges in the system: every amount in the particular account name, makes sure nor to mix up the charges
  • Prepares bills for customers and groups that left with a balance by visually checking tickets, vouchers, and folios to the invoice and statement daily
  • Balances, mails or transmits all credit cards slips to their respective agencies for payment
  • Answers questions and provides requested data for customers

Skills & Qualifications:

  • Prior experience in related field
  • Proficient in MS Office, specifically MS Excel
  • Related Diploma or Degree from a recognised institution
  • ERP system experience will be an added advantage
  • Meticulous and able to maintain confidentiality
  • Data entry skills along with a knack for numbers
  • High degree of accuracy and attention to detail
  • Proven ability to calculate, post and manage accounting figures and financial records
Company Overview
Wine Connection