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Office Administrator at

Office Administrator

Downtown Core Permanent
2,000 SGD - 3,300 SGD/Month
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We are looking for office administrator to provide reception duties with the objective of enhancing the frontline corporate image of the company. The office administrator will assist in the maintenance and purchasing of office equipment (as and when required) and supplies with the objective of enhancing smooth operations of the company and to ensure that support services to the staff are uninterrupted and seamless.  Besides administrative support, the office administrator manages correspondence (postal and mail) are communicated to the receiver promptly and correctly.

 

The role includes providing administrative support to Chief Marketing Officer, managing and liaising with related parties on arrangements of appointments and selected Depts.

 

This position also provides basic administrative support to Chief Marketing Officer and to Relationship Management team.

KEY RESPONSIBILITIES

 

1.     Reception duties

·        Operating the reception counter during the specified working hours.

·        Organise and maintain the reception waiting area so as to keep the area clean and tidy (as well as presentable and welcoming to visitors and guests).

·        Answer calls according to company standards and professionally, respond to queries knowledgeably and effectively

 

2.   Office Supplies

  • Work closely with colleagues to co-ordinate the purchase and issue of stationery, pantry supplies and first aid supplies.
  • Source for quotations for non-standard requests of stationery and/other office supplies once needs are ascertained and approved by supervisor.
  • Submit invoices for approval for general procurements and Other Department colleagues/Heads’ approval for specific festival/events related specialized supplies procurement before sending to Finance to generate payment to vendors.

 

3.   Office desks, meeting rooms, pantries, equipment and maintenance

·      Ensure proper setting up of working stations for staff and office systems are well maintained.

·      Ensure the availability of work desks, telephone extension lines system as well as pedestal / cabinet keys system are well managed, controlled and updated systematically and periodically.

·      Ensure that meeting rooms are neat, tidy and equipped with teleconferencing facilities, conducive for use by users.

 

4.         Department administrative functions

  • Generate and submit billing reports for utilities e.g. newspapers, postage, local and international couriers, various telephone/IT subscriptions and usage, desktop printers and photocopier rentals and usage to Finance at the end of every month.
  • Fixed assets inventory
  • Arrangement of local and international courier services
  • Records management including working with supervisors on the management of significant institutional / historical records on the development of the National Performing Arts Centre handed over by respective departments, proper storage, indexing and scanning to maintain soft copies of the files where possible.
  • Provide basic administrative support to Chief Marketing Officer (CMO), liaising with related parties on appointments/meeting arrangements, ensuring that her calendar schedule is well manage.
  • Provide basic administrative support to Relationship Management (RM) department.

                                                      

KEY JOB REQUIREMENTS

 

  • Minimum "O" levels
  • At least 3 years' relevant working experience.
  • Computer literate – fluency in Microsoft applications and office 365
  • Good written/spoken communication skills

 

We invite you to email us at [ Link removed ] with your resume and an indication of your current and expected salary if you are keen to join us as a Office Administrator. Only shortlisted candidates will be notified.  We thank you for your interest in the position and in the Esplanade. 

 

Recommended Skills

  • Administration
  • Billing
  • Business Relationship Management
  • Communication
  • Computer Literacy
  • Finance
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