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Executive Assistant
Job Description- Executive Assistant
● Providing administrative assistance, such as writing e-mails, submitting claims, drafting memos, and preparing communications on the executive’s behalf
● Maintaining comprehensive and accurate records
● Travel and accommodation arrangements for the staff
● Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
● Attend meetings and take notes of discussion and prepare minutes of meeting
● Maintain confidential and sensitive information
● Answering phone calls in a polite and professional manner and communicate messages and information to the executive
● Perform administrative duties of the company alongside other admin staff. This includes maintaining office cleanliness and upkeep, ordering stationery etc
● Welcoming visitors and clients
● Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
● Basic research on topics as and when required
● Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Requirements/Skills
● Possess 2-5 years of similar working experience
● Proficient in computer software and programs, such as Microsoft Office including Powerpoint
● Good communication in Business Chinese is an advantage
● Time management and ability to meet deadlines
● Verbal and written communication skills
● Strong organizational skills and ability to multitask
● Problem-solving and decision making
● Proactivity and self-direction
● Interpersonal skills
Recommended Skills
- Calendar Management
- Communication
- Interpersonal Skills
- Minutes Taking
- Problem Solving
- Time Management
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