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Administrative Asst (Logistic/Supply Chain/Shipping/Contract job in Harbourfront at Manpower Singapore

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Administrative Asst (Logistic/Supply Chain/Shipping/Contract at Manpower Singapore

Administrative Asst (Logistic/Supply Chain/Shipping/Contract

Manpower Singapore Harbourfront Contract
3,500 SGD - 5,000 SGD/Month
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Administrative Asst (Logistic/Supply Chain/Shipping/Contract)

Industry : Pharmaceutical
Location: MapleTree Business City
Salary up to $5000 depending on experience

Role Summary:
  • Overall responsible for the administrative execution of activities and efficient functioning of the Logistics Center Singapore (LCS) under the business unit of Intercompany organization.
  • Support Customer Service Manager to ensure that processes, procedures, and controls are in place by means of following procedure.
  • Demonstrate capabilities in managing documentation and should have acumen to manage high standards of accuracy in working with close collaboration with LC customers, Banks, Chamber of Commerce.
  • Capability in managing the work at a greater level of accuracy and commitment to manage the timelines in managing end-to-end Order Management process.



Responsibilities:
  • Check the LC document and prepare documents for bank submission including
    • Drafts / Bill of Exchange
    • Insurance Certificate
    • Beneficiary Certificates, forms, COO, Letter of undertaking (whichever applicable)
    • Update freight costs in invoice (reference to final AWB (Air Waybill) copy)
  • Check Bank contract and prepare required documents for bank submission including:
    • Cover letter
    • Shipping documents: Inv, PL
    • Supporting documents: Beneficiary Certificates, Form 3, Form 7, COA
  • Check the Document against Acceptance/ Document against Payment and prepare documents for bank submission including
    • Cover letter
    • Drafts / Bill of Exchange
    • Beneficiary Certificates, forms, COO from Digi chamber
    • Update freight costs in invoice (reference to final AWB copy)
  • Receive AWB E-copy from Forwarders and Receive Bank Contract from Markets
  • Printing of documents, checking and scanning of the LC/ DA documents. Documents signing and stamping by CSR (Customer Service Representative). Prepare courier to Bank and manage the Logistics Center mailbox
  • Follow up with Bank for any submission not acknowledged. Checking for LC discrepancy list from Bank for acceptance or documents correction
  • Preparing documents for Certificate of Origin application (shipping documents and supporting documents). Process Electronic Certificate of Origin via vendor website (vcargocloud).
  • Prepare and check documents, print, sign & stamp, courier to 3rd Party Customer - Invoice, packing list, HAWB (House Airway Bill)
  • Liaise with SICC (Singapore International Chamber of Commerce) for any eCOO queries, resubmission of documents.
  • Request additional required documents from Market and the follow up
    • Contract
    • Label Specimen
  • Update Webtool for LC orders. Print, sign, and scan Insurance certificate to Market.
  • Purchasing of TT4 and Passive Solution (Inclusive of Approving of Purchase for Zuellig)



Requirements:
  • Minimum 3 years of experience in operations / customer service / Logistics / Supply Chain with focus on managing the Documentation in Order Management Process or with willingness to learn Order Management Process & Documentation in Health Care Business
  • SAP Knowledge (SD / MM)



If you possess above relevant skillsets, please send in your updated CV in word format to [ Email address blocked ]

Lim Pey Chyi
Recruitment Consultant (R2090579)
Manpower Staffing Services (S) Pte Ltd
EA Licence: 02C3423

Apple, Pey Chyi Lim EA License No.: 02C3423 Personnel Registration No.: R2090579

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit [ Link removed ]
 

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