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Senior Executive, Administrative Support job in Ntu Main Campus, Singapore at Nanyang Technological University

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Senior Executive, Administrative Support at Nanyang Technological University

Senior Executive, Administrative Support

Nanyang Technological University Ntu Main Campus, Singapore Permanent

Responsibilities:

Administrative support to graduate matters and laboratory management including but not limited to :

  • Handle all general correspondences and queries from potential Ph.D. candidates. Evaluate the candidates’ dossiers and advise faculty on the admission requirements.

  • Administer Ph.D., Joint Ph.D. programme, and MSc. programme application under ERIAN by working closely with Interdisciplinary Graduate Programme (IGP), Graduate Studies Office (GSO), and other Schools. To ensure timely admission and scholarship offers to admitted candidates.

  • Monitor and track all ERIAN/IGP and other Research Scholarship offered by industry or from grant calls allocation to ensure 100% utilization every semester

  • Monitor and track all allowance and research fees subsidies for each Ph.D. / Joint Ph.D./ MSc. student. Work closely with the Office of Finance to ensure timely disbursement of allowance and fees to the students.

  • Administer course registration for the IGP students  and advises the  students on graduates matters, admission flow, course schedule, and structures; research  scholarship; conferences; workshops; seminars; Energy Future seminars; outreach programme; etc

  • Consolidate and review students’ academic / research progress reports every 6 months.

  • Mediated between students and supervisors for change of supervisor request. Advise and assist students with their vacation leave and local/ oversea conference leave claims; etc

  • Arrange qualifying examinations

  • Administrative support for thesis submission

  • Arrange thesis oral examination and submission of outcome reports

  • Provide daily operational and administrative support for the functioning of labs and programmes.

  • Administrative support for procurement, installation, and troubleshooting of equipment

  • Procurement of chemicals, consumables and inventory management

  • Administrative support to researchers, students, and contractors for matters related to health, safety and other compliance.

  • Administrative support for the implementation of the NTU safety policy, safety audit, and safety training

  • Any other ad-hoc duties related to laboratory management

Requirements:

  • Diploma in Business Administration and other fields

  • Working experience in graduates matters role with 1-2 years of relevant experience is desirable

  • Experience in laboratory management is advantageous

  • Documented experience in Microsoft Office applications (Word/ Excel/ PowerPoint/ Outlook)

  • IT literate and good in Writing Skills

  • Meticulous, organized, able to prioritize and multi-task

  • Team player with good communication and interpersonal skills

  • Able to work both independently and as a team

  • Able to work under pressure and meet tight deadlines

  • Good interpersonal skills

  • Good communication and writing in English

Hiring Institution: NTU

In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click [ Link removed ] .

 

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Job ID: R00011186

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