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Operation Executive at Talent Match Recruitment Consultancy Pte Ltd

Operation Executive

Talent Match Recruitment Consultancy Pte Ltd Ubi Permanent
2,500 SGD - 3,500 SGD/Month

We are seeking a detail-oriented and self-motivated individual to join our team as an Accounts / Operation Executive. The ideal candidate will have experience in accounting, general administration, stock taking, inventory asset management, and HR-related tasks, as well as excellent communication and organizational skills. Prior experience in the kitchenware, stainless steel manufacturing environment, or F&B equipment sales is a plus. If you thrive in a dynamic team environment and can work independently, we would like to hear from you.


General Administration:

Answer and manage incoming phone calls.

Coordinate day-to-day operational activities.

Perform ad-hoc administrative duties as required.


  • Manage accounts receivable, including issuing invoices, debit notes, and credit
  • notes.
  • Verify and record all receipts and prepare monthly accounts receivable reports.
  • Collaborate with operations staff to address delayed cash banking and document
  • submission.
  • Process reimbursement claims for promotional vouchers from third parties.
  • Conduct daily cash book updates and bank reconciliations.
  • Handle accounts payable, such as creating purchase orders and resolving billing
  • discrepancies with suppliers.
  • Allocate accurate account codes for invoices and process data entry.
  • Ensure timely and accurate payment and receipt processing.
  • Manage petty cash claims and reimbursements.
  • Prepare and process overseas supplier payments.
  • Maintain the fixed asset register.
  • Prepare quarterly GST reports and monthly financial statements.
  • Post journal vouchers and manage general ledger functions, including revenue
  • recognition.
  • Adhere to proper accounting records and procedures.
  • Complete ad-hoc tasks as assigned.
  • Assist in conducting internal audits for selected outlets and liaising with external
  • auditors for fiscal year-end audits.

Inventory & Stock Management:

  • Conduct regular stock taking and maintain accurate inventory records.
  • Manage and update the inventory asset register.
  • Work closely with operations staff to ensure adequate stock levels and timely
  • replenishment.
  • Identify and address any discrepancies or issues related to inventory.

Human Resources:

  • Coordinate and schedule interviews for job applicants.
  • Process work permit applications and handle all related administrative tasks.
  • Assist with onboarding new employees, including preparing necessary
  • documentation and orientation materials.
  • Maintain accurate employee records and ensure confidentiality.
  • Support the development and implementation of HR policies and procedures.
  • Address employee inquiries and provide assistance as needed.


  • Minimum 3 years of experience in accounting, administration, inventory
  • management, and HR-related roles.
  • Bachelor's degree or diploma in a relevant field.
  • Customer-focused and results-driven attitude.
  • Ability to work effectively in a dynamic team environment as well as independently.
  • Prior experience in kitchenware, stainless steel manufacturing, or F&B equipment sales is a plus.
  • Strong communication, listening, and organizational skills.
  • Availability to work full-time, 5 days a week from 9:00 am to 6:00 pm, plus one full day on Saturdays from each month.

Recommended Skills

  • Budgeting
  • Business Administration
  • Business Process Improvement
  • Leadership
  • Management
  • Operations
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