Responsibilities:

General Administration:

Answer and manage incoming phone calls.

Coordinate day-to-day operational activities.

Perform ad-hoc administrative duties as required.

Accounting:

• Manage accounts receivable, including issuing invoices, debit notes, and credit
• notes.
• Verify and record all receipts and prepare monthly accounts receivable reports.
• Collaborate with operations staff to address delayed cash banking and document
• submission.
• Process reimbursement claims for promotional vouchers from third parties.
• Conduct daily cash book updates and bank reconciliations.
• Handle accounts payable, such as creating purchase orders and resolving billing
• discrepancies with suppliers.
• Allocate accurate account codes for invoices and process data entry.
• Ensure timely and accurate payment and receipt processing.
• Manage petty cash claims and reimbursements.
• Prepare and process overseas supplier payments.
• Maintain the fixed asset register.
• Prepare quarterly GST reports and monthly financial statements.
• Post journal vouchers and manage general ledger functions, including revenue
• recognition.
• Adhere to proper accounting records and procedures.
• Complete ad-hoc tasks as assigned.
• Assist in conducting internal audits for selected outlets and liaising with external
• auditors for fiscal year-end audits.

Inventory & Stock Management:

• Conduct regular stock taking and maintain accurate inventory records.
• Manage and update the inventory asset register.
• Work closely with operations staff to ensure adequate stock levels and timely
• replenishment.
• Identify and address any discrepancies or issues related to inventory.

Human Resources:

• Coordinate and schedule interviews for job applicants.
• Process work permit applications and handle all related administrative tasks.
• Assist with onboarding new employees, including preparing necessary
• documentation and orientation materials.
• Maintain accurate employee records and ensure confidentiality.
• Support the development and implementation of HR policies and procedures.
• Address employee inquiries and provide assistance as needed.

Requirements:

• Minimum 3 years of experience in accounting, administration, inventory
• management, and HR-related roles.
• Bachelor's degree or diploma in a relevant field.
• Customer-focused and results-driven attitude.
• Ability to work effectively in a dynamic team environment as well as independently.
• Prior experience in kitchenware, stainless steel manufacturing, or F&B equipment sales is a plus.
• Strong communication, listening, and organizational skills.
• Availability to work full-time, 5 days a week from 9:00 am to 6:00 pm, plus one full day on Saturdays from each month.