• Assist Sales in collating necessary bid documentation from deal pursuit stage until deal closure, and uploading documents into online repository
• Assist on administrative tasks including order logging, order sheet revision, preparing customer sign-off documents, etc.
• Assist in the maintenance of billing plans, project expiry date and PO tracking list for all customers
• Follow-up closely to ensure accuracy and on-time billing of project and accounts and escalate if any delay
• Liaise closely with vendors to ensure the invoicing/costing is accurate with the costing sheets received and vendor documents
• Assist in raising Purchase Requisitions for vendors’ purchases and link relevant expenses and costs to the Contracts/Projects and related tasks
• Track project completion status and trigger invoices to customer upon completion
• Extract contract, PO, invoicing, etc. information from SAP system for Accounts reconciliation purposes
• Coordinate with local Finance on Accounts Payable and Accounts Receivable matters
• Coordinate and arrange regular/ad-hoc sales meetings and take meeting minutes
• Undertake any other ad-hoc project related tasks as required or assigned

Requirements

• Diploma in Business Administration or higher
• Minimum 3 years of relevant working experience
• Proficient in Microsoft Word & Excel
• Experience in ERP system, preferably in SAP