Our client is a Import & Export company dealing in coal, iron, steel etc. They have an immediate requirement for a Receptionist

Responsibilities:

• ·You shall be responsible for Upkeep presentation of reception area,


• Submitting & collecting  documents to & from Banks located nearby areas,


• Answering/Transferring incoming calls,


• Create visitor log,  delivery/dispatch, access card record files – Words/Excel        


• Manage the mail room and letter  boxes including all deliveries & receiving,


• Courier arrangement for document  and package (delivery & despatch),


• Manage meeting rooms – bookings, systems updating & cleanliness.


• Providing administrative and clerical support (mailing, scanning, faxing, copying, filing).


• Ensure that the office is well-maintained (maintenance & servicing follow-up).


• Monthly order for office pantry/stationery stocks.


• Gain necessary approvals for all work - Liaise with facility/building management and  contractors on maintenance issues.


• Prepare necessity for new employee workstation – Desktop/ Stationery/Nametags/seating area.


• Issue and monitor temporary  access passes provided to staff members, visitors and           contractor.


• Assist with other department on various administrative duties & company events.


• Sending Gifts & Greeting cards / Cakes & Bouquets to local associates on occasions


• any other related work allocated  by the Management from time to time.

Requirements:

· GCE ‘O’ level / Diploma in any discipline or equivalent

· Minimum 2 years’ experience in administrative duties

· Knowledge of office management systems and procedures

· Proficiency in MS Office

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task