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Assistant Manager / Office Manager, Office of Overseas Centre job in Singapore at Singapore Management University

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Assistant Manager / Office Manager, Office of Overseas Centre at Singapore Management University

Assistant Manager / Office Manager, Office of Overseas Centre

Singapore Management University Singapore Permanent
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  • General office administration for OOC and an oversight of office administration for the OC locations
  • Manage the schedules and communication for OOC
  • Prioritize communication and information flow between the University’s Schools, Offices, Centres and Institutes (SOCI) to align operational processes and deliverables
  • Manage a range of administrative support functions such as report preparation, note-taking, organising meetings and interviews, and deliverables tracking.
  • Manage and liaise with the Admin/Ops Managers in the regional overseas centres, to ensure alignment to the University’s processes and regulations.
  • Monitor and assist with office budgets and expenses, in alignment with the University’s compliance and reporting parameters
  • Responsible for generating and keeping track of expenses, claims, reports, feedback and any other documentation
  • Assist in planning and executing internal and external events
  • Assist in travel and accommodation arrangement for business travels, including expense reimbursement and inter-departmental charges
  • Organise onboarding and training schedules for new joiner

Qualification

  • Diploma holder
  • Minimum 3 years of relevant work experience
  • Outstanding level of organization, coordination and time management skills
  • Familiar with office gadgets and applications (laptop, printer, VPN, calendars)
  • Meticulous with strong organizational, analytical and problem-solving skills
  • Resourceful, independent worker and a team player
  • Demonstrated ability to accomplish timely and high-quality work
  • A keen sense of ownership and accountability and act with a sense of urgency to meet tight deadlines
  • Familiar with office administration
  • Excellent knowledge of MS Office – Outlook, Word, Excel, PowerPoint
  • Good knowledge of procurement and claims, preferably on SAP
  • A basic understanding of budgeting and forecasting

Other Information


Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Recommended Skills

  • Administration
  • Analytical
  • Attention To Detail
  • Claim Processing
  • Coordinating
  • Creativity
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