Job Description

Our Client: It is a statutory board & the central learning institution for the Singapore Public Service and a pivotal role in partnering government ministries and agencies to develop people for a first class public service.

Job Responsibilities:
 Provide administrative and logistical support for existing and new training programmes, seminars, conferences, study visits and ad hoc events of the college.
 Responsible for full spectrum of course administration and logistic duties including:

o Booking of training room o Preparing of training material
o Publicity of course information
o Registration of participants
o Updating of Training Administration System
o Setting up and clearing of classes
o Compiling of course evaluation
o Coordinating travel arrangement
o Managing suppliers and vendors
o Procure items related to programmes/events.
o Timely invoicing to customers
o Timely payments to trainers and suppliers

 Monitor course take-ups, revenue and expenses of programmes
 Responsible for keeping accurate and proper records.
 Proper accrual of expenditures related to the programmes/events.
 Comply with college service standards and operations guidelines.
 Meet college and team KPIs.
 Provide timely publicity of course information, issuing of course placement letters, billing of participants and payment to trainers and vendors.
 Provide support and assistance to associate trainers and resource persons for the smooth delivery of programmes.
 Work with other support units like Finance, AV, Admin and Estate and Customer Service to create a conducive learning environment for the participants.
 Manage database system for college alumni.
 Work closely with Team Leader to provide timely course updates and raise any potential service lapses to Management.
 Work closely with Institute Development Officer to ensure programme support is timely and in accordance with Institute’s requirements.